International Conference on Artificial Intelligence Applications for Energy Systems
(ICAIAES-25)

Rules & Regulations

Paper Submission and Publication in Research Foundation International Conferences:

• All papers submitted must be original and cannot be published elsewhere before or after the conference.
• All authors and co-authors must inform their department head, principal, or guide about their paper submission to Research Foundation International Conferences.
• All authors and co-authors must include correct affiliations in their papers.
• The Organizing Committee may not accept papers submitted after the registration deadline.
• Research Foundation will review each paper before accepting it for the conference with the help of three reviewers.
• Research Foundation will not publish the authors' or co-authors' emails online
• Research Foundation cannot add, modify, or delete any author's or co-author's name in the paper without the permission of all authors and co-authors listed in the paper.
• Only registered papers will be published by Research Foundation.
• The person who submits the paper will be considered the original author of the paper, and Research Foundation is not responsible for identifying the original author or co-author.
• In case of Research Foundation receives a complaint about the originality of the author and it is found to be true, the paper will be immediately suspended from publication.
• Suspended papers cannot be republished or distributed by Research Foundation from the date of suspension.

Travel Policy:

• Obtaining a visa to attend any Research Foundation conference is the sole responsibility of the participant and the Research Foundation is not responsible for obtaining any visas.
• If a visa application is cancelled or not approved, Research Foundation will not refund the conference registration fee. The fee can be transferred to another Research Foundation conference within one year of the conference date or to another participant. In case of visa cancellation, the participant can participate virtually and receive their certificates and complete the publication process.
• Research Foundation does not guarantee the safety of any participant while they are on any type of visa to any country.

Attending Research Foundation Conferences:

• Participants must register and pay the specified fee before attending the conference.
• Regularly check the official conference page for updates.
• The conference venue and date may change, and registered participants will be notified by email and phone.
• Do not engage in any violent behaviour before or after the event.
• Bring a valid government-issued ID to the conference.
• Conference kits may not be available at the event and may be sent later by post.
• Late arrivals may not be allowed to participate in the conference.
• Activists are not permitted to attend.
• Research Foundation reserves the right to publish conference images.
• Research Foundation is not responsible for any monetary losses or ticket refunds if the conference is cancelled or rescheduled.

Publication in International/National Journals by Research Foundation:

• Research Foundation holds the exclusive right to choose papers from conferences for publication in International Journals.
• Submission to Scopus/SCI Indexed Journal: At the written request of the author, Research Foundation may submit the paper to any non-Research Foundation international journal indexed in Scopus or SCI. In this case, the author must bear the full cost of publication, which varies depending on the journal. This process can take anywhere from 3 to 12 months
• Payments made for conference attendance will not be refunded if the registered paper is not selected for a Scopus or SCI-indexed journal, or if the author chooses not to publish in a Research Foundation’s associated international journal after the conference.
• Research Foundation may accept a paper from its conferences or affiliated conferences for publication in a Research Foundation’s affiliated international journal after the authors have made at least 20% revisions to the paper.
• It typically takes Research Foundation a minimum of 25 to 60 days to complete the second round of review for affiliated international journals after the conference.
• All Research Foundation’s affiliated international journals are approved by the ISSN.
• The editorial board holds the right to reject any paper for publication in the international journal after the second round of review (post-conference/seminar). If the paper is rejected, no refund will be given for the conference registration fee.

Declaration:

• Research Foundation is an Independent non-profit organization with the goal of advancing scientific research both in India and internationally.
• Research Foundation is not associated with any university.
• Research Foundation reserves the right to cancel the registration and withdraw publication if a participant or delegate violates the rules and regulations. In such cases, necessary action will be taken immediately.
• Research Foundation has the right to publish, withdraw, or modify papers from conference proceedings or journals at any time.

All rights reserved by Research Foundation.**